Litus Group
Client
AI TRANSFORMATION
Camelot
Back-office and DATEV integration for Austria's largest entertainment operator.
Horeca
Industry
Business Processes Automation
Services
Austria
Region
2024-present
Year
The daily close was Excel and paper.
Litus Group is Austria's largest entertainment operator, serving 1.4 million guests a year across bowling parks, family entertainment centres, destination gastronomy, and an ice cream operation. Every night, controllers close registers that ring up sessions, tokens, food, drinks, vouchers, and staff meals, paid with cash, card, and house credit across multiple terminals.
Before Camelot, the daily close was Excel plus paper, hand-keyed into DATEV by the Steuerberater the next morning. Closing one branch meant reconciling POS totals against card acquirer XML, tracking safe bags and Loomis pickups on a spreadsheet, and trusting that the person typing the numbers into DATEV did not miss a decimal.
1.4M
Guests a year across venues
Manual
Daily close in Excel and paper
Two sources
POS versus acquirer never agree
Error-prone
Hand-keyed into DATEV next morning
Two upstream systems, one regulated tax system downstream.
Camelot replaces the Excel-and-paper close with a 12-step wizard, tracks physical cash through four locations, and ships the DATEV export automatically. Classical enterprise integration: two upstream systems feeding conflicting data, one regulated tax system downstream, and a controller in the middle who needs everything to balance before the day can end.
The wizard walks the controller through every reconciliation surface for one branch, one day. Nothing advances until the step balances or the user logs a reason and an action for the delta. TIPOS, the Austrian POS, says the register rang up a figure in card payments; Payone, the card acquirer, says a different figure cleared. The gap is real and routine. Camelot makes the human explain every gap, and those reasons feed the posting descriptions that end up in DATEV.
Camelot is the referee between TIPOS, Payone, and DATEV, floor to bank.
01.
POS ingestion
Pulls every register transaction per branch from TIPOS, every category, payment, staff comp, voucher, and delivery note, and normalises the raw data into the shape the close wizard needs.
02.
Card reconciliation
Ingests the daily settlement XML from Payone, groups by terminal, sums per product type, and filters by business partner ID so one branch's data never crosses into another's books.
03.
Cash traceability
Tracks every euro across floor petty cash, main register, sealed safe bags, and the Loomis pickup, with photographic proof and mirrored Soll and Haben postings per handover.
04.
DATEV export
Every branch produces a sealed Buchungsstapel ready for the Steuerberater, chart-of-accounts aware, with one-click export and auto-created customer masters.
The numbers speak.
1.4M
Guests a year across the portfolio
12 steps
Guided close, nothing advances unbalanced
4
Cash locations traced floor to bank
7
Specialised DATEV mappers
The controller stops being the bottleneck and goes back to running the venue.
Software that keeps up with real volume
We built the back office that runs behind 1.4 million guests a year for Austria's largest entertainment operator, wired straight into their accounting. If your operation is straining against its own systems, we can fix that.
Starts with a free 30-minute discovery call.
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